We have an immediate opening for a Rock Star Legal Assistant to join our team.

I could tell immediately that you have a great process and systems in place and you are always looking for ways to improve. In addition, your management style is so conducive to team work, which equals productivity. You put all of that together and it’s a winning combination. I so appreciate the way you run your business.
— Diana, Safe Harbor Estate Law Paralegal

If you are looking for a fast-paced and positive team environment with professional growth potential, then look no further. Our estate planning and elder law firm is growing and we’re looking for a superstar Legal Assistant... a team player who is a quick-learner with strong administrative skills, computer savvy and wants to be our ambassador of first impressions.

Our founder and managing attorney is an entrepreneur who is passionate about helping our clients protect their assets and their loved ones. We want everyone to have the protection that a carefully crafted estate plan provides, and we need a Legal Assistant who genuinely wants to help people understand the importance of estate planning and to help them navigate the services we offer. We pride ourselves on helping our clients achieve their goals while providing an outstanding client experience.

We have set our sights on being a “go-to firm” for estate and elder law in St. Paul, Minnesota. We are focused on rapid growth, but are still small enough to care about every team member and client. We need someone who is interested in being with us as we grow, and is willing to wear multiple hats until the workload supports bringing on additional team members.

Currently, we need someone who can help us take control of the front-end client experience by being the first point of contact with the firm, preparing legal documents and providing general administrative support. Ideally, you will have experience as a Paralegal or Legal Assistant, but we are willing to train the right Administrative Assistant, Secretary, Receptionist or service-minded office professional. The most important quality you can possess is a great attitude and willingness to roll up your sleeves and help wherever it’s needed.

If the following describes you, then YOU may be the superstar we are looking for:

  • You believe it’s important to greet all potential and existing clients with a warm, friendly welcome

  • You are skilled at communicating with people on the phone, in person and by email

  • You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority

  • You see an opportunity for organization where others see a mess

  • You are eager to learn new tasks and computer systems

  • You know your ABC’s without singing (and know why that’s important)

  • You value doing it right the first time, so proofread your work and double-check details

  • You know what happens in the office, stays in the office

  • You genuinely care about clients and want to deliver an experience that turns them into a raving fan.

Your basic responsibilities:

  • Answer phones and welcome guests

  • Schedule appointments and manage calendars

  • Prepare legal documents

  • Perform basic administrative tasks – draft documents, copy, scan, file

  • Communicate with potential and existing clients in person, by phone and email

  • Manage paper and electronic files

  • Back up team members when they need a hand or a day off

  • Maintain practice and client confidentiality

These items are non-negotiable:

  • You must be available to work in the office Monday – Friday, 8:00am - 5:00pm.

  • You must have strong administrative skills and be detail-oriented

  • You must be comfortable working with various computer programs, databases and systems

  • You must be reliable, trustworthy and able to maintain strict confidentiality

  • You don’t think making coffee or getting our guests a beverage is beneath you

  • You must be a positive, high-energy team player who is results-oriented – No Drama!

  • You must care about something and have goals in life.

This position offers a respectful team culture, opportunities for professional development, a competitive salary, opportunities for performance-based increases, plus benefits.

DIRECTIONS TO APPLY:

If you cannot follow these basic directions, or if you contact us in a manner that leads us to believe you did not actually read the ad above, you will not hear back from us. We expect you to value our time by following directions and paying attention to detail.

Email your resume’ and a cover letter in PDF format to joinourteam@safeharborestatelaw.com. The subject line of the email should your last name (all caps), dash, and one word that you would use to describe yourself (lower case) [For example: SMITH-compassionate]. Your cover letter should include the following information:

  • Why you are the team member we are looking for?

  • What are your 3-year personal and professional goals?

  • A link to your LinkedIn page.