We have an immediate opening for a Rock Star Legal Assistant to join our team.

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I could tell immediately that you have a great process and systems in place and you are always looking for ways to improve. In addition, your management style is so conducive to team work, which equals productivity. You put all of that together and it’s a winning combination. I so appreciate the way you run your business.
— Diana, Safe Harbor Estate Law Paralegal

If you are looking for a fast-paced and positive team environment with professional growth potential, then look no further. Our estate and elder law firm is fast growing and we’re looking for a superstar Legal Assistant... a team player who is a  responsible, quick-learner with strong administrative skills, computer savvy who wants meaningful interactions with clients.

 Our founder and managing attorney is an entrepreneur who is passionate about helping our clients protect their assets and their loved ones. We want everyone to have the protection that a carefully crafted estate plan provides, and we need a Legal Assistant who genuinely wants to help people understand the importance of estate planning and to help them navigate the other services we offer. We pride ourselves on helping our clients achieve their goals while providing an outstanding client experience.

 We have set our sights on being a “go-to firm” for estate and elder law in St. Paul, Minnesota. We are focused on rapid growth, but are still small enough to care about every team member and client. We need someone who is interested in being with us as we grow, and is willing to wear multiple hats until the workload supports bringing  on additional team members.

 Currently, we need someone who can help us support the legal team by, preparing legal documents, working with clients and providing general administrative support. Ideally, you will have experience as a Paralegal or Legal Assistant, but we are willing to train the right Administrative Assistant or service-minded office professional.  The most important qualities you can possess are a great attitude, a willingness to roll up your sleeves and help wherever it’s needed, and an attention to detail.

 If the following describes you, then YOU may be the superstar we are looking for:

  • You believe it’s important to interact with all clients in a warm, kind and respectful manner.

  • You are skilled at communicating with people on the phone, in person and by email

  • You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority

  • You see an opportunity for organization where others see a mess

  • You are eager to learn new tasks and computer systems

  • You know your ABC’s without singing (and know why that’s important)

  • You value doing it right the first time, so proofread your work and double-check details

  • You know what happens in the office, stays in the office

  • You genuinely care about clients and want to deliver an experience that turns them into a raving fan.

 Your basic responsibilities:

  • Schedule some appointments and manage calendars for legal staff

  • Prepare legal documents including Medical Assistance applications and accountings

  • Perform basic administrative tasks – draft documents, copy, scan, file

  • Communicate with potential and existing clients in person, by phone and email

  • Manage paper and electronic files

  • Back up team members when they need a hand or a day off

  • Maintain practice and client confidentiality

These items are non-negotiable:

  • You must be available to work  in the office Monday – Friday, 8:30 am - 5:00pm.

  • You must have strong administrative skills and be detail-oriented

  • You must be comfortable working with various computer programs, databases and systems

  • You must be reliable, trustworthy and able to maintain strict confidentiality

  • You don’t think making coffee or getting our guests a beverage is beneath you

  • You must be a positive, high-energy team player who is results-oriented – No Drama!

  • You must care about something and have goals in life.

 This position offers a respectful, positive and supportive team culture, opportunities for professional development, a competitive salary, opportunities for performance-based increases, plus benefits.

COMPENSATION

  • Competitive base salary depending on experience and qualifications

  • Opportunities for bonus, incentives and performance based increases

  • An healthy team culture that values work-life balance

  • Paid time off (15 days plus holidays that fall on weekdays)

  • Health Insurance

  • Dental Insurance

  • Employer matched retirement account

  • A beautiful, new office location

 DIRECTIONS TO APPLY:

 If you cannot follow these basic directions, or if you contact us in a manner that leads us to believe you did not actually read the ad above, you will not hear back from us. We expect you to value our time by following directions and paying attention to detail.

 Apply by email. Do NOT apply directly to this job posting. Email your resume’ and a cover letter in PDF format to joinourteam@safeharborestatelaw.com. The subject line of the email should your last name (all caps), dash, and one word that you would use to describe yourself (lower case) [For example: SMITH-compassionate]. Your cover letter should include the following information:

  • Why you are the team member we are looking for?

  • What are your 3-year personal and professional goals?

  • A link to your LinkedIn page.